Join Our Mission to Support Seniors in Our Community!

Marion County Senior Citizens, Inc. is a dedicated non-profit organization serving older adults in West Virginia. We are seeking a compassionate and detail-oriented Administrative Assistant & In-Home Direct Care Worker to help us provide essential services that improve the quality of life for seniors. If you have a heart for service and a commitment to excellence, we’d love to have you on our team.  Interested applicants should apply by November 30, 2025. 

Job Purpose: Under minimal supervision has an excellent understanding of all tasks and processes.  Only under certain circumstances will employee require guidance or assistance.  Performs tasks well and only needs assistance or supervision when learning a more advanced task.  Provides limited supervision to others through motivation, direction, review and feedback of assigned tasks to approximately 35 in-home care workers.  Supervises work by planning, scheduling, reviewing, and/or approving work tasks.

Essential Job Duties:

• Establish work procedures or schedules and keep track of the daily work of in-home staff.
• Schedule background checks and fingerprinting and maintain for all employees.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
• Compose monthly reports.
• Complete forms in accordance with company procedures, ensuring compliance with state and federal regulations.
• Maintain appropriate files for clients and in-home workers.
• Review work done by others to ensure adherence to program policies for in-home workers.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Train and assist staff with computer usage.
• Order and dispense supplies.
• Distribute paper payroll checks.
• Discuss account status or activity with clients.
• Record and maintain personnel information for in-home workers and clients.
• Issue documentation or identification to employees.
• Assist in training in-home workers.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs.

Additional Duties

• Comply with all safety policies, practices and procedures.  Report all unsafe activities to supervisor.
• Participate in proactive team efforts to achieve departmental and company goals.
• Perform other duties as assigned by supervisor or above.
• Provide leadership to others through example and sharing of knowledge/skill.

Work Context:

Physical Activity Level:

This position is considered having sedentary physical activity performing non-strenuous daily activities of an administrative nature.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Must be able to remain in a stationary position (e.g., seated or standing) for extended periods.
• Must be able to move about the office to access files, office equipment, and interact with staff and visitors.
• Must be able to operate standard office equipment, including computers, telephones, copiers, and printers.
• Must be able to communicate effectively to exchange information with staff, seniors, and the public.
• Must be able to detect and respond to changes in the environment, such as safety hazards or urgent needs of senior patrons.
• Occasionally moves supplies or materials weighing up to 25 pounds.

Work Environment:

• Work is typically performed in a senior center office environment.
• The role may require occasional travel within the county for errands, meetings, or outreach events.
• The position may involve exposure to emotionally sensitive situations and requires patience, empathy, and discretion.

Training Plans:

• Orientation training
• First Aid, CPR, and Bloodborne Pathogens
• Emergency Preparednes
• Mandatory Reporting of Abuse,
• Other legally required employer provided training such as HIPAA, FERPA, etc.

Qualifications:

Work Styles:

• Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
• Adjustment - Job requires maturity, poise, flexibility, and restraint to cope with pressure, stress, criticism, setbacks, personal and work-related problems, etc.
• Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
• Initiative - Job requires a willingness to take on responsibilities and challenges.
• Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
• Integrity - Job requires being honest and ethical.
• Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
• Persistence - Job requires persistence in the face of obstacles.
• Self-Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Social Orientation - Job requires preferring to work with others rather than alone and being personally connected with others on the job.
• Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.

Competencies:

Ability to perform all essential job duties and operate associated tools and equipment with or without reasonable accommodation.

Marion County Senior Citizens, Inc. is an Equal Opportunity Employer including disability and protected veteran status.